Volunteer Deputy Registrar Information

ATTENTION 2021-2022 VOLUNTEER DEPUTY REGISTRARS

All Volunteer Deputy Registrar Certificates expired on December 31, 2020. If you would like to continue serving as a Volunteer Deputy Registrar for El Paso County, you have a few options to renew your certificate:

• In-Person Training: Our office will continue to deputize walk-in’s Monday through Friday from 8:00 a.m. to 4:00 p.m.; excluding holidays. The training should take approximately 20 minutes to complete.
• Certification from Another Texas County: If you took the training as a Volunteer Deputy Registrar in another Texas County, stop by our office Monday through Friday from 8:00 a.m. to 4:00 p.m. and bring your Volunteer Deputy Registrar certificate. We will make a copy for our records and provide you with your El Paso County certificate and supplies.
• Virtual Training: We are currently offering virtual trainings for local groups, organizations and businesses. If interested, send us an email at epelections@epcounty.com. Note: Attendees will need access to Microsoft Teams in order to get credit and receive their certification.

Due to the current pandemic our office will not schedule offsite trainings until further notice. Should you have any questions, please contact our office at (915) 546-2154 or at epelections@epcounty.com.

What is a Volunteer Deputy Registrar?

Volunteer Deputy Registrars are allocated with the responsibility of officially registering voters in the State of Texas. They administer voter registration applications and take responsibility for making sure the citizen completes the application correctly so there is no delay in processing.

What are the qualifications?

To be appointed a Volunteer Deputy Registrar, a person must:

1. Be at least 18 years old
   
2. Be a United States Citizen
   
3. Not have been determined by a final judgement of a court exercising probate jurisdiction to be:
   3.1 Totally mentally incapacitated, or
   3.2. Partially mentally incapacitated without the right to vote.
   
4. Never have been convicted of failing to deliver a Voter Registration Application to a Voter Registrar
   
5. Not have been convicted of a felony, or, if convicted must have:
   5.1. Fully discharged the sentence, including any term of incarceration, parole, or supervision, or completed a period of probation ordered by any court, or
   5.2. Be pardoned or otherwise released from the resulting disability to vote.
   
6. Not have been finally convicted of identity theft under Section 32.51 of the Penal Code
   
7. Be a resident of the State of Texas

What are the duties of a Volunteer Deputy Registrar?

A Volunteer Deputy Registrar may distribute and accept a Voter Registration Application form from any resident of El Paso County, Texas and distribute and accept applications from voters who wish to change or correct information on his/her Voter Registration Certificate (such as name and/or address).

What is the length of appointment?

You may be appointed at any time. Volunteer Deputy Registrar appointments made during 2021-2022 expire December 31, 2022. By law, all Volunteer Deputy Registrar appointments expire on December 31 of even-numbered years. Your appointment may be terminated by the appointing authority if you fail to properly review a Voter Registration Application. Your appointment as a Volunteer Deputy Registrar will be terminated by the appointing authority if:

1. You fail to deliver a completed Voter Registration Application to the Voter Registrar, or
2. You are finally convicted of an offense under the law relating to performance-based compensation for Voter Registration Applications.

How to become a Volunteer Deputy Registrar

1. Complete the Request for Appointment as a Volunteer Deputy Registrar (PDF), once completed please bring it with you ready to turn in to the El Paso County Voter Registrar.
2. Complete the Certificate of Appointment for Volunteer Deputy Registrar (PDF), once completed please bring it with you ready to turn in to the El Paso County Voter Registrar. This certificate will be signed by the El Paso County Voter Registrar upon completion of the Volunteer Deputy Registrar training.

I want to request a private class for my organization?

The El Paso County Elections Department will continue to deputize walk-in’s in our office located at 500 E. San Antonio Ave., Suite #314, El Paso, Texas 79901 every Monday through Friday from 8:00 a.m. to 4:00 p.m., excluding holidays and election cycle. Groups of a minimum of 10 attendees requesting a private training must contact the Elections Department two weeks in advance at (915) 546-2154 or at epelections@epcounty.com.

In order to reserve the date for your organization, please complete the Volunteer Deputy Registrar Training Request Form (PDF), scan it and fax it to Brenda Negrete at (915) 546-2220 or email it to brnegrete@epcounty.com. (Note: After every voter registration deadline, no trainings will be available for public and private groups until after every election. Requests for private trainings will resume five business days after every election).

Additional Resources

Training for El Paso County Volunteer Deputy Registrars (2021-2022) (PDF)
Volunteer Deputy Registrar Training Request Form (PDF)
Texas Volunteer Deputy Registrar Guide

The El Paso County Elections Department will continue to deputize walk-in’s in our office located at:

500 E. San Antonio Avenue, Suite #314 El Paso, Texas, 79901

*Monday through Friday from 8:00 a.m. to 4:00 p.m., excluding holidays and election cycle.